NEW HAMPSHIRE ASSOCIATION FOR HEALTH, PHYSICAL EDUCATION, RECREATION AND DANCE - CONSTITUTION AND BY-LAWS
ARTICLE I - Name
This organization shall be known as the New Hampshire Association for Health, Physical Education, Recreation and Dance, a non-profit professional organization affiliated with EDA and AAHPERD.
ARTICLE II - Aims
The aims of this association are to:
1. encourage a wide and intelligent interest in health education, physical education, recreation and dance by all of the people of the state of New Hampshire.
2. disseminate through all available sources scientifically accurate information concerning: (a) purpose of the programs; (b) scope of the programs; (c) benefits of the programs.
3. provide such means of promotion as will secure adequate programs in these areas throughout the state, and to provide leadership essential for continuous development and improvement of these programs.
4. improve techniques of teaching.
5. participate with other professional organizations in the advancement of these fields.
6. maintain effective liaison among the American Alliance for Health, Physical Education, Recreation and Dance; the Eastern District of the Alliance; and the members within the boundaries of the state of New Hampshire.
7. establish and maintain high professional standards.
ARTICLE III - Government
The business of the association shall be conducted by an executive board, regular membership, officials and committees as hereinafter provided.
ARTICLE IV - Amendments
All proposed amendments to the Constitution or By-Laws, shall be first presented to the executive board, after which they shall be presented to the membership. This constitution may be amended by a two-thirds majority vote of the regular membership present at any regularly called meeting of the association provided the proposed change is included with the notice sent out at least fourteen calendar days in advance of the meeting and provided that a quorum, as specified in the by-laws, takes action; or, this constitution may be amended by mail vote provided the proposed change(s) adhere to the aforementioned stipulations as stated under this article.
ARTICLE I - Membership
Section 1. Members in the association shall be designated as regular, student, retiree and honorary members.
Section 2. Regular members shall consist of persons professionally engaged in physical education, health education, recreation or dance in the State of New Hampshire.
Section 3. Student members shall consist of persons who are full time students pursuing a professional program in physical education, health education, recreation or dance.
Section 4. Honorary members shall be persons who, at the discretion of the executive board or membership at large, are selected to membership upon the basis of meritorious service in health, physical education, recreation, dance, or closely related fields.
ARTICLE II - Dues
Section 1. Annual dues for the association shall be:
A. Professional - $30.00
B. Student - $15.00
Section 2. Dues are payable in September of each year. Membership runs from September to the following September with the exception of the Honorary membership which is sustaining.
ARTICLE III - Organization
Section 1. The Association shall consist of all NHAHPERD members in good standing.
Section 2. It shall be the responsibility of the members to effect all changes in the Constitution and By-Laws; to elect officers; to initiate such business as it seems desirable; and to exercise veto power over acts taken by the Executive Board upon two-thirds majority of the members replying by mail vote or upon two-thirds vote of those present at an official meeting provided that a quorum, as hereinafter provided take action. No mail vote shall be valid beyond 30 days after official notification.
Section 3. Forty percent or more of the regular members, present in person or replying by mail vote shall constitute a quorum for the transactions of business.
Section 4. The Association shall be represented in the Representative Assembly of THE AMERICAN ALLIANCE FOR HEALTH, PHYSICAL EDUCATION, RECREATION AND DANCE, and the Representative Assembly of the Eastern District of AAHPERD, by the President of this Association and by other members as may be elected by the Executive Board according to the number allotted to the State on the basis of national membership.
Section 5. The Association shall contain four divisions as follows: (1) Health Education; (2) Physical Education; (3) Recreation; (4) Dance. Each division is organized to serve the professional interests of closely related subordinate groups. Each division shall be headed by a Vice-President.
Section 6. The annual business meeting shall be held in conjunction with the annual conference to be held in the fall of each year.
Section 7. Special meetings shall be called by the Executive Board upon receipt of a petition of 1/3 of the members or at any time the Board deems it desirable to meet the needs of the association.
Section 8. An Executive Board meeting shall be called by the President or by written notice by any two members of the Executive Board to the President.
ARTICLE IV - Executive Board
Section 1. The Executive Board shall consist of the President, the President Elect, the immediate Past-President, the Executive Director, the Vice-Presidents, the Vice-President Elects, & immediate Past Vice-Presidents for each division, secretary, treasurer, student representative and PRA Chair. Six (6) or more members present shall constitute a quorum for the transaction of business.
Section 2. The Executive Committee shall consist of the President, President Elect, Past President and Executive Director. It shall be the duty of the Executive Committee to meet and carry out Executive Board issues as necessary.
Section 3. Ex-Officio members of the Executive Board shall be appointed by the President and shall consist of: a. representative from the NH State Department of Education, b. representative from the NHRPA, c. EDA Service Council representative, d. EDA Convention Council representative, e. NAGWS representative, f. Adapted representative, g. JRFH/HFH, h. PHYSICAL BEST, i. Newsletter Editor, j. Awards Chair
Section 4. It shall be the duty of the Executive Board to initiate and transact all business necessary for the conduct of the Association during regularly scheduled meetings.
ARTICLE V - Officers
Section 1. The officers shall consist of the President; the President-Elect; immediate Past-President; the Vice-Presidents; the Vice-President Elects: and the immediate Past Vice - Presidents.
Section 2. The duties of officers and the executive board shall be set forth in their respective operating codes.
Section 3. The term of office for all officers shall be for one year with the exception of the secretary, treasurer, and Executive Director who are appointed.
ARTICLE VI - Election of Officers
Section 1. To select candidates for all offices, there shall be a nominating committee consisting of the President Elect as chair and the Vice-Presidents as committee members. Additional committee members may be appointed by the President if necessary to provide better representation of areas within the state.
Section 2. Qualifications for officers shall be set forth in the operating codes.
Section 3. The Nominating Committee shall present a slate of names for each office; President Elect and Vice-Presidents for each division after which the President shall call for nominations from the floor. Candidates must have accepted the nomination to appear on the ballot. The ballot will be made public fourteen (14) calendar days before the election.
Section 4. Membership may suggest names for consideration to the Nominating Committee.
Section 5. Elections will be determined by majority vote and will be held at the annual conference. The President shall cast the tie breaking vote, if necessary. Officers will assume responsibilities in December.
ARTICLE VII - Divisions and Sections
Section 1. The association shall consist of divisions as follows: Health Education Division, Physical Education Division, Recreation Division, and Dance Division. Sections may be created when deemed necessary by the Executive Board. Organizations desiring division or sectional status may petition the Executive Board.
Section 2. Division and Sections shall be governed by provisions set forth in respective operating codes.
Section 3. Sections may be deleted or added upon recommendation of the Executive Board, or by a two-thirds vote of the membership at a regular meeting, or by mail vote.
ARTICLE VIII - Honor Awards
Section 1. The Association may honor individuals for meritorious service to the Association, in Health Education, Physical Education, recreation, dance or related areas and make appropriate awards.
ARTICLE IX - Committees
Section 1. Standing Committees will be assigned and appointed as a special working group by the Executive Board and serve as long as necessary to complete the charged responsibilities.
Section 2. A President’s Committee shall be appointed only by the President and will expire with his term of office or at completion of charged responsibilities. This working group is responsible only to the President.
ARTICLE X - Publications
Section 1. The official publications of the Association shall be the NHAHPERD NEWS and is sent without charge to all members. Additional NHAHPERD information appears in the publication from the New Hampshire State Consultant of Health and Physical Education.
ARTICLE XI - Rules of Order
Section 1. Questions of procedure shall be decided by Robert’s Rules of Order unless otherwise provided in the Constitution and By-laws.
ARTICLE XII - Amendments
Section 1. the By-laws may be amended at any official meeting of the organization or by mail vote. An affirmative vote equivalent to two-thirds of the total members present or replying by mail vote shall be required for amendment, provided that a quorum as herein specified, takes action.
ARTICLE XIII - Vacancies
Section 1. In the event of death or resignation of the President-Elect, the Executive Board shall nominate at least two persons for the office and submit the ballot by mail to the membership. All ballots must be returned within fifteen days to be eligible for counting by the treasurer. The treasurer will tally the votes and present the results to the Executive Board for certification of the new President-Elect.
Section 2. In the event of death or resignation of an officer, other than the President-Elect, the President shall appoint a replacement with the approval of the Executive Board, for the duration of the unexpired term.
Section 1. Fiscal Year – the fiscal year shall extend from June 1 to May 31.
Section 2. Disposal of Assets – Upon dissolution, all of the assets of the Association shall be turned over to such nonprofit organizations qualifying as exempt from federal tax under Section 501(c)(3) of the Internal Revenue Code of 1954 or any successor provision thereto as the then Executive Board shall select.
Section 3. Finance – No part of the net earnings of the Association shall be used for the benefit of, or to the advantage of, any member, sponsor, donor, creator, trustee, officer, employee, or, without limitation, any other private individual. No part of the net earnings shall be used for the benefit of any corporation or organization in which any private individual might benefit, or in which a substantial part of the activities of such corporation or organization is the carrying on of propaganda or otherwise attempting to influence legislations, provided that this restriction shall not prevent payment of reasonable compensation for services actually rendered to or for the Association in effecting its purpose.
Updated and approved November 2011